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TimeTrex Cloud

Your Business is Our Priority

Simplify and optimize your business operations with our powerful, flexible, and user-friendly time and attendance software designed to boost productivity and save you time and money.

Why let software vendors dictate how you manage your employee data?

TimeTrex is built on the principle of providing quality software without unnecessary constraints on data management. We present two straightforward deployment options: Cloud Hosted and On-Site. Our experience with various clients indicates that choices hinge on two factors: trust in external data management and the level of in-house IT expertise.

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TimeTrex Cloud Hosted

For businesses preferring to store their employee data externally and lacking a dedicated IT team, TimeTrex provides a robust Cloud Hosted solution. It handles upgrades and maintenance seamlessly. Plus, clients enjoy the advantages of a hosted platform with the freedom to transition to an on-site system when needed.

Better Security

TimeTrex Cloud Hosted ensures a swift setup without compromising on security. Unlike many other hosted workforce solutions, ours stands out for its enhanced security. We achieve this by independently managing data, applications, and APIs.

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Increased Transparency

TimeTrex Cloud Hosted offers an open approach, setting it apart from restrictive proprietary systems. Our transparent code grants you full insight into both the application and database, enabling seamless integration of employee data as your business demands. Experience transparency at every level—no concealed fees, costs, or code.

Personalized Flexibility

As your business evolves, generic hosted workforce management solutions might fall short of your strategic objectives. TimeTrex stands distinct as the sole cloud-hosted option offering a smooth shift to open-source, on-site deployment. Adapt with confidence, knowing your workforce management investment is future-proof.

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Unrivaled Security & Reliability

Your data is safe with us. TimeTrex Cloud is built on a secure, reliable, and scalable infrastructure, with regular backups and advanced encryption to protect your business from downtime and data breaches.

Responsive Customer Support

Experience top-notch customer service from our dedicated support team, ready to assist you via phone, email, or live chat whenever you need help or have questions.

API Integration

Easily integrate TimeTrex Cloud with your existing HR, payroll, and accounting systems, eliminating manual data entry and streamlining your entire workflow. Our flexible API enables you to connect with various third-party applications effortlessly.

Complete Payroll Integration

Streamline your payroll process with our seamless integration. Automatically calculate wages, taxes, and deductions based on accurate time and attendance data, ensuring error-free and on-time payments every time.

Intuitive Employee Scheduling

Effortlessly create and manage schedules that adapt to your workforce's needs. With TimeTrex Cloud, you can easily assign shifts, swap schedules, and manage time-off requests, keeping your team informed and engaged.

Streamlined Time & Attendance Tracking

Say goodbye to manual timesheets and human errors. TimeTrex Cloud automates time tracking, giving you accurate data for payroll and compliance, while eliminating the need for time-consuming manual processes.

Comprehensive Reporting & Analytics

Unlock actionable insights with our extensive reporting features. Analyze trends, identify areas for improvement, and make data-driven decisions to enhance your business performance and efficiency.

Mobile Accessibility

Stay connected and manage your workforce on the go with our mobile app, available for iOS and Android devices. Track employee hours, approve time-off requests, and view schedules – all from the palm of your hand.

Geolocation & Geofencing Capabilities

Ensure accurate clock-ins and clock-outs with geolocation tracking and geofencing features. Set up virtual perimeters for your workplace, preventing time fraud and ensuring employees are present at their designated locations.

Customizable Alerts & Notifications

Never miss important updates or deadlines with our customizable alerts and notifications. Set up reminders for schedule changes, time-off approvals, and approaching overtime limits, keeping you and your team informed and proactive.

Compliance & Regulation Support

Stay compliant with local, state, and federal labor laws and regulations, including overtime, breaks, and leave policies. TimeTrex Cloud helps you maintain accurate records, ensuring your business avoids fines and penalties.

Scalable & Adaptable Solution

TimeTrex Cloud is designed to grow with your business. Our platform easily accommodates businesses of all sizes, from small startups to large enterprises, providing the right features and tools to support your unique needs and goals.

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Security & Reliability

  • Secure Access Control: Advanced user access controls allow you to set permissions on a per-user basis to maintain high security levels.
  • Data Encryption: All data stored in the system and transferred over the network is encrypted using industry-standard protocols such as SSL/TLS.
  • Regular Security Audits: Regular audits ensure that the system is secure from potential threats, with immediate actions taken on any vulnerabilities discovered.
  • Two-Factor Authentication (2FA): Enhanced security through Two-Factor Authentication provides an extra layer of protection.
  • GDPR Compliance: The software complies with global data protection regulations, ensuring user data is handled securely and privately.
  • Reliable Backup Systems: Regular automated backups prevent data loss and allow for quick recovery in case of system failure.
  • High Availability: The service operates across multiple servers and data centers to ensure continuous availability even in the event of hardware failure or other disruptions.
  • 24/7 Monitoring: Constant monitoring of system health to ensure timely detection and resolution of any potential issues.
  • Disaster Recovery Plan: The system has a robust disaster recovery plan in place to protect against catastrophic events and quickly restore services.
  • Regular System Updates: Regular updates ensure the system remains secure and up-to-date with the latest security measures and functionality enhancements.
  • ISO 27001 Certification: Compliance with this standard indicates a mature approach to information security management and a commitment to ongoing improvement.
  • Redundancy: Redundant servers and infrastructure help ensure the service stays online, even if one component fails.
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Responsive Customer Support

  • Multichannel Support: Multiple channels for reaching customer support, including phone, email, live chat, and social media.
  • Knowledge Base: A comprehensive online knowledge base with FAQs, tutorials, and guides for self-service support.
  • Support Ticketing System: A systematic approach to handle customer queries where issues can be logged, tracked, and managed efficiently.
  • Prompt Response Times: A commitment to responding to all customer inquiries within a specified timeframe.
  • Regular Software Training: Regular webinars or training sessions to help customers understand and use the software effectively.
  • User Community: Access to a community of users to share experiences, ask questions, and get advice from peers.
  • Feedback Mechanism: A system in place for customers to provide feedback on the service and software, helping to improve future versions.
  • Onboarding Assistance: Help with initial setup and onboarding to ensure the software is configured optimally for each customer's specific needs.
  • Escalation Policies: Clear escalation procedures for handling complex or critical issues that can't be resolved through standard support channels.
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API Integration

  • Comprehensive API: A full-featured API that allows access to all functionalities of the service, enabling developers to integrate their applications seamlessly.
  • RESTful API: The use of RESTful API ensures it adheres to the standard architectural principles for easy integration and usage.
  • API Documentation: Detailed API documentation that provides instructions on how to use the API, including endpoint descriptions, request examples, and response types.
  • SDKs in Multiple Languages: Software Development Kits available in popular programming languages to aid in integration.
  • OAuth Support: Supports standard OAuth protocol for secure authorization in a simple and standardized way between apps.
  • Webhooks: Webhooks support for real-time data syncing, ensuring changes are updated across systems as they occur.
  • Rate Limiting: Well-defined rate limiting to ensure system stability and prevent abuse, while providing enough capacity for majority of use cases.
  • API Support: Dedicated support for API-related queries or issues.
  • API Versioning: Proper versioning support for the API ensures future changes don't break existing integrations.
  • Data Formats: Support for standard data formats such as JSON and XML, allowing diverse systems to interact.
  • API Testing Tools: Built-in tools or compatible with popular external tools for testing API endpoints and diagnosing issues.
  • Error Handling: The API provides descriptive error messages to make troubleshooting easier when things go wrong.
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Complete Payroll Integration

  • Seamless Integration: Complete payroll solution integrated seamlessly with other functions such as time and attendance, HR management, etc.
  • Multi-Country Payroll: Supports payroll processing for multiple countries, allowing businesses to manage international employees effortlessly.
  • Direct Deposit: Automated direct deposit of employee paychecks into their bank accounts.
  • Tax Compliance: Built-in tools to ensure federal, state, and local tax compliance in payroll processes, including automatic tax calculations and filings.
  • Payroll Reporting: Comprehensive reporting options that offer insights into payroll expenditures, labor distribution, and more.
  • Support for Various Pay Types: The system supports various pay types such as hourly, salaried, bonuses, and overtime pay.
  • Time-Off Accruals: Integration with time-off accrual and tracking systems to automatically calculate paid time off, sick days, and vacation accruals.
  • Year-End Tax Forms: Automatic generation of year-end tax forms such as W-2 and 1099 for employees and contractors.
  • Integration with Accounting Software: Direct integration with popular accounting software for easier financial management.
  • Garnishment Management: Ability to handle complex wage garnishment orders including child support, tax levies, and other deductions.
  • Real-Time Payroll Preview: Ability to preview payroll in real-time to ensure accuracy before processing.
  • Benefits Integration: Seamless integration with benefits systems for accurate benefits deductions.
  • Self-Service Portal: Employee self-service portal that allows employees to view their pay stubs, tax forms, and payroll history.
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Intuitive Employee Scheduling

  • Easy Schedule Creation: Drag-and-drop interfaces or similar features to create and adjust employee schedules easily and quickly.
  • Automated Scheduling: Intelligent algorithms to auto-generate optimal schedules based on business needs and employee availability.
  • Shift Swapping: A feature that allows employees to swap shifts with their peers, subject to managerial approval.
  • Real-Time Updates: Changes to schedules are updated in real-time and can be accessed by employees from anywhere.
  • Overtime Management: The system monitors employee hours to prevent unintentional overtime or to manage it effectively when necessary.
  • Employee Availability and Preferences: Ability to input and consider employee availability and shift preferences when creating schedules.
  • Multi-location Scheduling: Support for scheduling across multiple locations or departments, ideal for larger or geographically dispersed organizations.
  • Mobile Access: Mobile-friendly interfaces or dedicated apps for employees to view their schedules and request changes from anywhere.
  • Reporting and Analytics: Robust reporting capabilities to provide insights on scheduling trends, labor costs, and more.
  • Integration with Time and Attendance: Seamless integration with time and attendance systems to match scheduled hours with actual worked hours.
  • Notification System: Automated notifications to alert employees of their schedules or any changes made.
  • Compliance Tools: Built-in compliance tools to ensure scheduling adheres to labor laws and regulations such as break rules, spread of hours, etc.
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Streamlined Time and Attendance Tracking

  • Multiple Time Entry Options: Provides a variety of options for time tracking such as mobile entry, web entry, biometric scanning, or even traditional time clocks.
  • Real-Time Tracking: Captures and updates time and attendance data in real-time, enabling immediate visibility and accurate reporting.
  • Geolocation/Geofencing: Uses GPS or geofencing technology for location-based clock-in and clock-out, ensuring employees are where they're supposed to be.
  • Overtime Monitoring: Tracks and calculates overtime automatically, ensuring compliance with labor laws and company policies.
  • Absence and Leave Management: Manages and tracks all types of leaves including vacation, sick leave, personal time off, etc., providing clear visibility of employee availability.
  • Integration with Payroll Systems: Seamless integration with payroll systems to ensure accurate and effortless payroll processing.
  • Flexible Shift Rules: Supports different shift rules including flexible shifts, split shifts, or rotating shifts, catering to various business needs.
  • Automated Reminders: Sends automated reminders to employees to clock in and out, reducing instances of missed punches.
  • Approval Workflows: Customizable approval workflows allow supervisors to easily review and approve employee timesheets.
  • Reporting and Analytics: Comprehensive reporting capabilities for in-depth analysis of labor distribution, overtime, absences, and other key metrics.
  • Biometric Support: Integration with biometric devices to prevent buddy punching and ensure accurate timekeeping.
  • Employee Self-Service: Empowers employees by providing a portal where they can view their timesheets, track their hours, and request time-off.
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Comprehensive Reporting and Analytics

  • Real-Time Reporting: Real-time access to data and reports, offering immediate visibility into key metrics.
  • Customizable Reports: The ability to customize reports according to the specific needs and goals of the business.
  • Visual Dashboards: Interactive dashboards that provide a visual summary of critical data for easy comprehension.
  • Export Capabilities: Allows reports to be exported in various formats (such as Excel, PDF) for further analysis or sharing.
  • Payroll Reports: Detailed payroll reports including wage breakdowns, tax reports, overtime, and more to ensure accurate and compliant payroll processing.
  • Attendance Reports: Comprehensive reports on employee attendance, absences, tardiness, and time-off for efficient workforce management.
  • Scheduling Reports: Analytical reports on employee schedules, labor distribution, shift preferences, and more for optimal staffing.
  • Historical Data Analysis: Provides access to historical data to identify trends, patterns, and make informed business decisions.
  • Filtering and Sorting Options: Advanced filtering and sorting options to focus on specific data subsets when generating reports.
  • Compliance Reports: Reports designed to ensure compliance with labor laws, wage and hour policies, and other regulations.
  • Integration with Other Systems: Seamless integration with other systems (like HRIS, payroll, etc.) for a holistic view of data.
  • Predictive Analytics: Leverages data to provide predictive insights for better decision-making, such as forecasting labor needs.
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Mobile Accessibility

  • Mobile Application: A dedicated mobile app for both iOS and Android, enabling access from virtually anywhere.
  • Responsive Design: A mobile-friendly website or app design that provides an optimal viewing and interaction experience across a range of devices.
  • Real-Time Updates: Mobile platforms that update in real time, ensuring all users have access to the most current information.
  • Time Tracking: Mobile functionality to log time, submit timesheets, and track working hours on the go.
  • Geo-Location Services: Geo-location or geo-fencing functionality for clocking in and out, validating that employees are at the correct work location.
  • Employee Scheduling: Access to work schedules, the ability to request shift changes, or submit availability directly from the mobile application.
  • Notifications and Alerts: Push notifications and alerts for critical updates such as shift changes, approval reminders, or when it's time to clock in or out.
  • Self-Service: Employee self-service features that allow users to view their paystubs, request time-off, view their schedule, and more directly from their mobile device.
  • Secure Access: Strong security measures, including data encryption and biometric (fingerprint or face recognition) access where available.
  • Data Synchronization: Seamless synchronization of data across all devices, ensuring consistency and accuracy.
  • Ease of Use: An intuitive interface that's easy to navigate, even for users who aren't tech-savvy.
  • Offline Mode: Ability to function in offline mode, capturing data when no internet connection is available, and syncing when connection is restored.
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Geolocation & Geofencing Capabilities

  • Geolocation Tracking: Allows employers to know the exact location from where employees are clocking in and out, particularly useful for remote or field workers.
  • Geofencing: Ability to set up geographical boundaries (geofences) and trigger actions or alerts when these boundaries are crossed by employees.
  • Real-Time Updates: Real-time location updates to ensure employees are at their designated work location when they clock in or out.
  • Customizable Geofences: Allows businesses to create custom geofences around specific work areas, job sites, or other relevant locations.
  • Location-Based Reporting: Detailed reports based on location data to analyze workforce movement, time spent at specific locations, etc.
  • Geofence Breach Alerts: Automatic alerts when an employee clocks in or out outside the established geofenced area.
  • Location-Based Scheduling: Ability to schedule employees based on their location to reduce commute time and increase efficiency.
  • Location History: The ability to view historical location data for audit purposes or to verify past employee movements.
  • Privacy Controls: Strong privacy measures to ensure location tracking is only active during work hours or when employees are clocked in.
  • GPS Clock In/Out: Employees can clock in or out directly from their mobile device with their location being recorded.
  • Integration with Other Systems: Geolocation data can be integrated with other systems such as payroll, scheduling, and compliance for a holistic view.
  • Multi-Device Support: Supports tracking on various devices including smartphones, tablets, laptops, or dedicated GPS devices.
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Customizable Alerts & Notifications

  • Customizable Alerts: Allows managers and employees to set up personalized alerts based on their preferences and requirements.
  • Real-Time Notifications: Provides real-time alerts for important updates such as schedule changes, approaching overtime, or missed clock-ins.
  • Multichannel Notifications: Sends notifications via various channels including email, SMS, push notifications, or within the application itself.
  • Overtime Alerts: Automated alerts when employees are approaching or have exceeded their scheduled hours, helping to control labor costs.
  • Attendance Alerts: Notifications for absences, tardiness, or early departures to manage employee attendance effectively.
  • Task Completion Alerts: Notifications when tasks or projects are completed or approaching their deadline.
  • Geofence Breach Alerts: Sends alerts when an employee clocks in or out outside the designated geofenced area.
  • Compliance Alerts: Automated notifications to ensure adherence to labor laws and regulations, such as mandatory break alerts.
  • Approvals and Requests Alerts: Alerts for pending approval requests like time-off, shift changes, or timesheet submissions.
  • Escalation Alerts: Set up escalation paths to notify higher levels of management if certain conditions are not addressed in a timely manner.
  • Emergency Notifications: Ability to send out emergency alerts or important company-wide messages.
  • Custom Message Content: Allows customization of the content within alerts and notifications based on the recipient's role, the type of alert, etc.
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Compliance & Regulation Support

  • Labor Law Compliance: Built-in tools to ensure compliance with federal, state, and local labor laws regarding minimum wage, overtime, breaks, etc.
  • Automated Tax Compliance: Automated tax calculations and filings in line with the latest federal, state, and local tax laws.
  • Audit Trails: Detailed audit trails that provide complete transparency and accountability, supporting compliance with various regulations.
  • Data Security Compliance: Adherence to data security standards such as GDPR, CCPA, and others to protect sensitive employee information.
  • Reporting Compliance: Ability to generate necessary reports to meet compliance requirements of various regulations and standards.
  • Overtime Compliance: Tools to track and manage overtime effectively, ensuring adherence to Fair Labor Standards Act (FLSA) and other relevant laws.
  • Geofencing for Compliance: Geofencing features that help ensure compliance with rules related to remote work or work performed at specific locations.
  • Record Keeping Compliance: Comprehensive record-keeping capabilities that meet the requirements of labor laws and regulations.
  • Leave and Benefits Compliance: Tools to ensure compliance with laws related to employee leave and benefits, such as the Family and Medical Leave Act (FMLA).
  • Real-Time Compliance Alerts: Real-time notifications for managers and employees regarding potential compliance issues.
  • Regular Updates: Regular updates to the system to reflect changes in laws and regulations.
  • Accessible Compliance Information: A repository of compliance information and resources for employers and employees.
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Scalable & Adaptable Solution

  • Flexible User Licenses: The ability to easily add or remove user licenses based on the size of your workforce, allowing you to pay only for what you use.
  • Modular Design: Offers a modular design where companies can choose the features and services they need and add more as their needs grow.
  • Scalable Architecture: The solution's architecture can support business growth, handling increased data and user load effectively.
  • Customizable Features: The solution can be customized to meet the unique needs of your business, regardless of its size or industry.
  • Integration Capabilities: Can be easily integrated with other systems (like HRIS, ERP, etc.) as your business processes and tools evolve.
  • Multi-Location Support: Can support multiple locations, departments, or even international operations, ideal for businesses that are expanding geographically.
  • Automatic Updates & Upgrades: The system is automatically updated and upgraded to ensure it remains relevant as your business grows and changes.
  • Cloud-Based: Being a cloud-based solution, it's easy to scale without the need for significant IT resources or infrastructural changes.
  • Data Migration Support: Offers support for data migration if you need to upscale or move to different solutions, ensuring business continuity.
  • Advanced Security: As your data grows with your business, advanced security measures are in place to protect it.
  • Robust Reporting: As your business grows, reporting capabilities grow with it, handling increased data complexity and volume.
  • Training and Support: Provides training and support to new users as your workforce expands, ensuring everyone can use the tool effectively.